Entry Policies and T&Cs

The following policies apply when entering the Run Larapinta Stage Race

ENTRY AND REFUND POLICIES 

Refund Policy

If a competitor withdraws more than 23 days prior to event day they have the option of a credit or refund:

  • Credit: Credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: A refund will be offered, less 15% administration fee

If a competitor withdraws less than 23 days before event day:

  • No credits or refunds will be issued

Refunds/credits must be requested in writing via [email protected] A refund cannot be granted once a credit has been issued.

Pregnancy Policy

If a female entrant is forced to withdraw due to pregnancy, they have the following options:

  • Credit: Receive a credit towards another Rapid Ascent event – less a 10% administration fee
  • Refund: Receive a refund of the entry fee paid, less 10% administration fee
  • Entry Deferral: A guaranteed entry into the same race at the same entry fee will be offered for the following year.

Transfer Policy

  • Transfer of individual race entries are NOT permitted.
  • Providing there are spaces available, a runner may transfer from a higher entry fee event/category to a lower entry fee event/category before 8:00am AEST on the Tuesday before event day. In this case, the difference between the two entry fees will not be refunded.
  • Providing there are spaces available, a runner may transfer from a lower entry fee event to a higher entry fee event up to 8:00am AEST on the Tuesday before event day – no admin fee will be charged. Any entry upgrades requested after 8:00am AEST on the Tuesday before event day will incur a $15 upgrade fee (plus entry fee difference), to be paid at race registration.

WAIT LIST POLICY

A waiting list for entries will be set in place once the field limit of 100 runners entered into either or both the races has been reached (see here field limit description). The following conditions apply to the wait list:

If someone on the wait list no longer wants to participate in the event, they can withdraw from the wait list at any time and receive a full refund of their entry deposit.

An entrant must pay an entry deposit of 20% of the entry fee for their chosen event to be added to the wait list (ie. If a malbunka runner enters then their deposit is 20% of the malbunka entry fee).

If and when an entry becomes available, entry spots will be offered to the names on the wait list in chronological order. You will have a limited number of days to accept or decline that entry spot.

If someone on the wait list is offered a spot and they accept the entry, they must pay the balance of their entry fee when they complete their entry.

If someone on the wait list is offered a spot and they decline the entry, they will be refunded their entry deposit less an administration fee of 10% of the entry fee for their chosen event (ie. If a malbunka runner then 10% of the malbunka entry fee will be retained as an admin charge).

If someone on the wait list is not offered a spot, then their full entry deposit will be refunded within 1 month of the event.

We ask for a monetary deposit when adding your name to the wait list to ensure there is a genuine level of commitment and intention to race. Having entry certainty helps us plan and order appropriate infrastructure, staffing and consumables, minimising waste and unnecessary costs. (Prior to having a paid wait list many runners would add themselves multiple times and withdraw without telling us – adding greatly to our admin time).

EVENT RESCHEDULING / CANCELLATIONS

If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:

  • Rapid Ascent will endeavor to reschedule the event to another date with all entries transferring to the new date
  • If the new event date is more than 23 days after the original date and you are unable to attend a competitor may withdraw from the event according to the refund policy above.
  • If the new event date is within 23 days of the original date and you cannot attend you can receive a race credit to any Rapid Ascent event less a 25% admin fee

Note:

Advice of any event postponement or change will be made on the front page of the event website as early as possible before the event, and will be posted to the official race notice board at the registration marquee.

Rapid Ascent reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason

JUNIOR ENTRANT POLICY

Our general policy at Rapid Ascent is that we welcome junior competitors into all our events because we believe youth should be given the opportunity to challenge themselves if they want to and not be restricted just because of their age. We also have a duty of care to make sure they get through safely and enjoy the experience.

Please review the following safeguards designed to ensure junior entrants’ safe participation during the event. Rapid Ascent also requires that:

  • Junior entrants submit a hydration and nutrition plan for Race Director’s approval before the race.
    • We want to see what and how much the entrant plans to eat / drink during each stage
  • Entrants submit and complete a training program lasting at least 12 weeks that meets our expectations (roughly similar to the training program on our website). Training program to be submitted for approval at least 12 weeks prior to the race.
    • The training program should include some race simulation style of sessions with longer runs completed on consecutive days – ideally over rough terrain
  • We see evidence that this training plan has been completed (via Strava link or other testimonial).
    • We want to receive updates on how training is progressing at least once a month over the 3 months leading up to the event.
  • Junior entrants must meet/chat with the Rapid Ascent Race Director on the phone approx. 4 weeks before the start of the race to discuss:
    • training and preparation for the event
    • hydration and nutrition plan during each stage
    • ability to use the mapping app and navigation function to follow an unmarked course
    • mental attitude and approach to the race
  • We speak to their running coach (or an independent runner who knows the entrant) about how their training is progressing and their mental and physical approach to the event
  • Entrants completing more than one stage must submit a medical certificate stating that they are medically fit to start the race

NOTE: If a race official considers that an underage athlete is in distress at any point in the race, then the athlete must be seen by a member of the event medical team who will determine if they are fit to continue.

Please contact Rapid Ascent to discuss these requirements further.

TERMS OF ENTRY – IMPORTANT

CLICK HERE to download.


The participant acknowledges he has read and agrees to the terms and conditions of entry set out herein prior to registering as a participant in the event.

1. Waiver for Participation in Recreational Activities supplied by Rapid Ascent Pty Ltd (“the supplier”)
1.1. The participant acknowledges and agrees that the activity organised or conducted by the supplier is in the nature of an “extreme sport” and as such, has inherent dangers and risks, including risk of injury or death to the participant.
1.2. The participant further acknowledges and agrees that due to the nature of the activity, it would be unreasonable for the supplier to be in any way responsible for any injury to or death of the participant and the participant hereby, to the full extent permitted by law, waives all of his or her legal rights of action against and fully releases the supplier for loss, damages, injury or death howsoever arising out of or in relation to the participation by the participant in the activities conducted or organised by the supplier including without limitation, liability for any negligent or tortuous act or omission, breach of duty, breach of contract or breach of statutory duty on the part of the supplier, its office bearers, directors, employees or agents.
1.3. This waiver, release and discharge shall be and operate separately in favour of the supplier and the Crown in the right of all States and Territories and the Commonwealth, shires, government departments and agencies, persons (including Ministers and statutory office holders), corporations and bodies involved or otherwise engaged in promotion or staging the event or the management of the land or water on which the event is staged and the servants, agents, representatives and officers of any of them
1.4. The participant further acknowledges and agrees that he or she has undertaken the activity freely, voluntarily and absolutely at his or her own risk and with a full appreciation of the nature and extent of all risks involved in the activity. This waiver shall bind the participant and his or her executors.
1.5. The participant has read and understands this waiver of the participant’s legal rights.

WARNING UNDER THE AUSTRALIAN CONSUMER LAW AND FAIR TRADING ACT 2012
Under the Australian Consumer Law (Victoria), several statutory guarantees apply to the supply of certain goods and services. These guarantees mean that the supplier named on this form is required to ensure that the recreational services it supplies to you-
• are rendered with due care and skill; and 
• are reasonably fit for any purpose which you, either expressly or by implication, make known to the supplier; and 
• might reasonably be expected to achieve any result you have made known to the supplier.
Under section 22 of the Australian Consumer Law and Fair Trading Act 2012, the supplier is entitled to ask you to agree that these statutory guarantees do not apply to you. If you sign this form, you will be agreeing that your rights to sue the supplier under the Australian Consumer Law and Fair Trading Act 2012 if you are killed or injured because the services provided were not in accordance with these guarantees, are excluded, restricted or modified in the way set out in this form.
NOTE: The change to your rights, as set out in this form, does not apply if your death or injury is due to gross negligence on the supplier’s part. Gross negligence, in relation to an act or omission, means doing the act or omitting to do an act with reckless disregard, with or without consciousness, for the consequences of the act or omission. See regulation 5 of the Australian Consumer Law and Fair Trading Regulations 2012 and section 22(3)(b) of the Australian Consumer Law and Fair Trading Act 2012.


2. The participant agrees:
2.1. to the terms and conditions contained in this entry form in consideration of and as a condition of acceptance of the participant’s entry in this event, for himself or herself, his or her heirs, executors and administrators.
2.2. to comply with the event rules and regulations stipulated by the supplier.
2.3. that this agreement shall be construed in accordance with the laws of the State of Victoria, Australia and the parties submit to the exclusive jurisdiction of the Courts of that State
2.4. to allow my photograph, video, multimedia or film likeness to be used for any legitimate purpose by the organizers, sponsors or others.

2.5. for the appointed photographer and/or videographer to fly a “very small” or “small” size drone (as defined by CASA) up to, but no closer than 15m (laterally) away from me. I am aware of and agree to the CASR 101.245 rule (copied below) that governs this requirement. My permission is taken to be valid for a period of 12 months. I also understand that the risk mitigations for this scenario have been approved by CASA, however I understand that there are still inherent risks and consequences of accidental interaction with the drone, that may still occur.
2.6 I consent to receiving any medical treatment including ambulance transportation that the event organisers deem necessary during and after the event.

3. The participant acknowledges:
3.1. he or she has disclosed all information requested in the supplier’s entry form and warrants that he or she possesses all qualifications as stipulated by the supplier for the event;
3.2. he or she has sole responsibility for the security and safety of the participant’s athletic equipment and other personal belongings during the event and related activities; 
3.3. he or she has received advice that it is highly recommended that he or she obtain personal health insurance to cover any accident or injury or other risk incurred during participation in the event;
3.4. additional event rules and regulations stipulated by the supplier may be posted on the supplier’s website at http://www.rapidascent.com.au/ or as otherwise advised by the supplier and are expressly incorporated in the terms and conditions of this agreement.

4. The participant warrants he or she is physically fit to compete safely in the event, and the participant has not received medical advice to the contrary.

5. The participant hereby irrevocably consents to receive medical treatment that may be considered by the supplier advisable or necessary in the event of injury, accident and/or illness during the event.

Signature of Participant ……………………………………………………….. Date: ……………………………….

Name of Participant …………………………………………………………………………………………………………………………………..


COMPETITORS UNDER THE AGE OF 18:
I, ………………………………………………………………………………………………, being the parent or guardian of the person named in the indemnity above Acknowledgement, Release and Indemnity (“the Indemnity”) hereby acknowledge and agree that:
• I have read the whole of this document and understand it and have explained it to the person named in the Indemnity;
• I consent to the person named in the Indemnity participating in the Event; and
• I am aware of the risk, dangers and obligation set out above in the Indemnity.
In consideration of the person named in the Indemnity being accepted to participate in the Event, I agree to release and indemnify the Event organisers, its officers, employees, agents, volunteers, contractors, public bodies, landholders and sponsors, in the same manner and to the same effect and extent as if I were the person named in the Indemnity and the person participating in the Event.

Signature of Parent/Guardian: ………………………………………………………………………………. Date: ………………………………